This is an Agreement between:
You (referred to in this document as ‘the volunteer’ or ‘you’) and
Sharing Shed Melbourne (sometimes referred to in this document as ‘we’).
This Agreement is not intended to be a legally binding contract between us and it may be cancelled at any time by either us or you.
1. You are a volunteer
Your role at Sharing Shed Melbourne is a volunteer role. This means you are not an employee of, or contractor to, Sharing Shed Melbourne and, if you accept the role, you perform all duties on a voluntary basis and you will not receive remuneration or payment for your work, other than reasonable reimbursement of expenses.
Neither Sharing Shed Melbourne nor you intend any employment or contractual relationship to be created (you are not an employee, independent contractor or consultant at Sharing Shed Melbourne). If this changes at any time, and there is a possibility that you might perform paid work for the organisation or be involved in vocational training, we will discuss this and document the arrangement in a formal contract.
2. What you can expect when volunteering at Sharing Shed Melbourne
Sharing Shed Melbourne values its volunteers and we will endeavour to provide you with:
- a TimeCounts assignment so you understand your role and the tasks you are authorised to perform
- an induction, orientation and training relating to the volunteer role
- a safe environment in which to perform your role
- respect for your privacy, including keeping your private information confidential
- a supervisor, so that you have the opportunity to ask questions and get feedback
- reimbursement for your reasonable expenses so you are not out-of-pocket as a result of volunteering for us, and
- insurance to cover you for the volunteer duties you are authorised to perform (see paragraph 10 below).
3. What Sharing Shed Melbourne asks of its volunteers
We ask that you:
- support Sharing Shed Melbourne’s aims and objectives
- participate in all relevant induction and training sessions
- only perform duties you are authorised to perform and always operate under the direction and supervision of Sharing Shed Melbourne’s staff and obey reasonable directions and instructions
- understand and comply with the organisation’s policies and procedures including health and safety, privacy and confidentiality policies, and grievances policy.
- notify your supervisor or another member of staff of any health and safety issues or potentially hazardous situations that may pose a risk to you or others and report any accidents or incidents relating to staff, volunteers, or the workplace
- behave appropriately and courteously to all other volunteers, Sharing Shed members and the public in the course of your role
- use any property or equipment given to you in your role safely and only for purpose of the role and return it to the organisation when you finish your volunteer role
- let us know if you wish to change the nature of your contribution (for example, hours, role) to Sharing Shed Melbourne at any time
- let us know immediately if there is anything, or anything arises, that makes you unsuitable or unable to legally carry out your volunteer role (for example, your role requires you to drive and you lose your licence or you injure yourself)
- comply with the law at all times, and
- be open and honest in your dealings with us and let us know if we can improve our volunteer program and the support that you receive.
4. Contact person
If you have any questions or concerns about your role, your health and safety, or if you need any assistance to help you perform your role, please contact your supervisor, the volunteer coordinator or any member of the core group.
5. Role description and details
We ask that you only perform duties you are authorised to perform, always operate under the direction and supervision of Sharing Shed Melbourne’s staff and obey reasonable directions and instructions. This is particularly important for health, safety and insurance reasons (see paragraph 6 below).
The assignment details on TimeCounts includes a description of responsibilities to help understand your role and tasks that you are authorised to perform and tasks that are prohibited.
If you are unsure whether a particular task or work is part of your role, or who you can and can’t receive directions and instructions from please don’t hesitate to talk to any member of the Sharing Shed core group.
6. The health and safety of you and others
At Sharing Shed Melbourne volunteer safety, and the safety of everyone who is involved in our organisation, is a priority.
Sharing Shed Melbourne has safety obligations towards:
- you in your capacity as a volunteer at Sharing Shed Melbourne, and
- the people that you interact with as a part of your volunteer role.
It’s important to understand that you may be personally liable (that is legally or financially responsible) for any harm or damage caused to yourself or others if you act outside of the role description, outside of the instructions given to you or you are affected by drugs or alcohol when you are volunteering.
It’s therefore important that you only perform the tasks outlined in TimeCounts and that you follow the instructions of your contact person and Sharing Shed Melbourne’s team members.
In Victoria, the Occupational, Health and Safety law applies. Also, there may be other legal actions (such as negligence claims) that mean we always need to consider safety issues.
Under the Occupational, Health and Safety law and other laws, Sharing Shed Melbourne has a duty of care to minimise risks to everyone affected by its conduct (including paid employees and volunteers).
It also means that as a volunteer, you may have duties under Occupational, Health and Safety law too.
- taking reasonable care for your own health and safety
- taking reasonable care for the health and safety of others
- complying with any reasonable instruction by Sharing Shed Melbourne
- letting Sharing Shed Melbourne know of any concerns you may have about safety or fitness in performing our role, and
- cooperating with any reasonable policies and procedures of Sharing Shed Melbourne.
We will provide you with a full induction, safety equipment and role training when you commence as a volunteer with our organisation. However, please do not hesitate to talk to your contact officer at any time if you have any health and safety concerns.
7. Induction and training required before you start in the volunteer role
Sharing Shed Melbourne is committed to providing suitable training in support of the organisational policies relevant to your role as a volunteer. For this reason, it’s our policy that all volunteers undertake induction and training at Sharing Shed Melbourne before starting their volunteer role.
The Volunteer Coordinator will confirm the details of induction and training with you.
8. Information we need before you can start in the volunteer role
Before you can start the volunteer role, we will ask for some identification. Ongoing roles and those that need to be performed without supervision will require background checks such as police checks and personal references.
9. Volunteer expenses and other benefits
As a volunteer, Sharing Shed Melbourne does not permit volunteers to make purchases on behalf of Sharing Shed Melbourne. If this does occur after speaking with a member of the Sharing Shed Melbourne core team, the Sharing Shed Melbourne will reimburse you for any reasonable out-of-pocket expenses on presentation of a receipt.
We do this to ensure that you are not financially disadvantaged as a result of your volunteer role with us. These payments are not remuneration or wages. You will need prior approval and will always need to produce receipts.
We may sometimes provide you with other benefits as part of your volunteering role (examples include training, free food or equipment, discounted membership). Where this occurs, it is on a gratuitous basis at the discretion of Sharing Shed Melbourne and is not payment in lieu of salary.
We are committed to providing adequate insurance cover for volunteers while carrying out their volunteering roles that have been approved and authorised by us.
Sharing Shed Melbourne has the following insurances:
- Public Liability
- Association Liability
To ensure this insurance covers you for any incidents that occur while you are volunteering with us, you need to:
- Report an incident as soon as it has occurred to the Volunteer Coordinator
- Record your hours or shift on TimeCounts each time you volunteer
We want to let you know that the following events are unlikely to be covered by our insurance:
- actions that are beyond the scope of your volunteer role, or that occur without appropriate authority or permission from us
- criminal activity (including criminal charges arising out of driving incidents), and
- dishonest or reckless activities (for example turning up intoxicated).
11. Confidential information
Volunteers are likely to be given access to Sharing Shed Melbourne’s confidential information as part of, or to assist them with, their role. Confidential information includes any information about Sharing Shed Melbourne, its business, services and clients which has been designated by Sharing Shed Melbourne as confidential or which is, by its nature, confidential or proprietary to Sharing Shed Melbourne.
You are not permitted to use or disclose any confidential information for any purpose other than the proper discharge of your duties as a volunteer of Sharing Shed Melbourne.
12. Intellectual Property
You agree to transfer all intellectual property rights and interests (including copyright) in any ideas or materials you create relating to your provision of voluntary services at Sharing Shed Melbourne to Sharing Shed Melbourne.
You consent to the use by Sharing Shed Melbourne of such creations in a manner reasonably contemplated by the voluntary services provided under this document. As a volunteer you also agree not to bring any claim for infringement of your moral rights in respect of that use.
Please check this box to acknowledge that you have read this volunteer agreement. For any questions about it please get in contact with us at firstname.lastname@example.org