Aug
20
CLAY 2020
With CLAY2020
Event Details
20 - 23 August 2020
SAIT, 1301 16 Ave NW
Calgary, AB, T2M 0L4, Canada
About the Event
You can make CLAY a success!
Volunteers are a critical part of CLAY, providing first aid support, pastoral care, and assistance with all aspects of event logistics. If you are committed to creating the best CLAY experience for the participants, we want to hear from you.

Please review the roles listed and SHIFTS currently available. When selecting shifts, use the FILTER button to show only the roles or days you are interested in serving. After you have selected a shift(s), you will be asked to complete the rest of the application with your personal information.

NOTE re SHIFT CHOICES: Not all shifts for all roles are currently open. If you are interested in serving a shift in Event Supervision, Ushers, Transportation, or Cafeteria Monitors at any point in the Gathering, please select the only shift available, Aug 20, 2020 8-8:30am.
As the schedule is confirmed (by March 2020), additional shifts/roles specific to the schedule will be posted. Those who indicate interest in these roles will be notified when the full week of shifts are posted and the 8-8:30 shift will be removed.

After submitting this short application, your application will be reviewed. You will be contacted by email to confirm your application and your shifts.

Background Checks:
Volunteers are required to submit a clear Police Information Check and Vulnerable Sector Check. The process and cost for this varies depending on jurisdiction. We will work with all volunteers to provide the necessary paperwork to request the checks required from your local police.
If you have clear checks dated August 01, 2019 or later, you may submit these checks in lieu of having new ones completed. We encourage all volunteers to ensure their checks are completed by June 30, 2020.
All checks will be kept in confidential at sorted securely.
Available Roles
Buffet Line Monitors
Participants must show their CLAY wristband before entering the buffet line for their meals. Volunteers check wrist bands and redirect people as needed. A minimum of two volunteers per buffet line are needed for each meal. This is a great role to sign up for if you are working another shift just before or after a meal or only have a short period of time.
Good Interpersonal Skills
Friendly
Bus Captain
On Friday, August 21, all participants will be going by bus to Banff National Park for a servant event followed by an LGG in Canmore. Bus Captains are needed to serve as a leader for each bus. They will help guide the driver following the maps provided, check in with home team leaders, participate in the servant event and communicate with CLAY leadership as needed during the day. Bus Captains will also assist with event supervision during the LGG. Familiarity with Banff National Park is an asset.
Friendly
Problem Solver
Following Directions
Education Sessions
Volunteers serve as room hosts during Education sessions on Saturday afternoon. Volunteers confirm room is set up, assist participants coming in, and introduce and assist the presenter. These shifts are Saturday, August 22 only.
Friendly
Polite
Troubleshooting
Event Supervision & Ushers
Event supervisors are responsible for directing participants to and from event spaces, monitoring events, and responding to participant questions about the venue. Ushers are specifically assigned to help with guiding people inside the LGG and worship spaces (Note that 7:30am and 10:30 pm shifts are for ushers helping with worship times). All volunteers are responsible for maintaining event spaces, ensuring they are safe, clean, and ready for use by participants.
Friendly
Polite
Troubleshooting
First Aid
First Aid volunteers provide medical assistance for event participants and volunteers as needed. First Aid shifts are scheduled 24 hours a day, with 2 first aid volunteers per shift. First Aid volunteers must have valid Standard First Aid certification, or more advanced medical training such as LPN, RN, MD, EMT, or Paramedic certification. *Friday, August 20 8:00am-6:30pm - this shift will include travelling Banff National Park for the day. *Saturday, August 21 2:00-5:00pm - first aiders on shift will travel to a nearby local site.
Medical Assistance
Information Desk
The information desk is the central place CLAY participants can request assistance. Information volunteers are often asked for updates about CLAY programming, advice on local amenities, and pretty much everything else you can imagine. The event lost and found is kept at the information table as well. Volunteers are welcome to bring a book, knitting, sudoku, etc. to use when the Info Desk is not busy.
Problem Solving
Friendly
Attention to Detail
Knowledgable
Late Night Spots - Calm & Quiet
We're not tired yet. Each evening from 9-11pm, several activities are offered. Some of those activities will be quiet, a chance to unwind at the end of the day. This includes assisting with a board game room, a labyrinth, yoga, art and more.
Late Night Spots - Host/Loud
We're not tired yet. Each evening from 9-11pm, several activities are offered. Some of those activities are busy or loud. This includes supervising the dance, helping in the bowling alley, assisting with Open Mic night or leading a Mario Cart tournament or trivia competition. Equipment and plans will be provided.
LGG - Set Up/Take Down
Help us assemble and take down the main stage. This involves lifting and moving, volunteers must be generally physically fit and able to lift heavy objects safely. Volunteers must wear closed toed shoes.
Problem Solving
Setup and Cleanup
Moving Stuff
Logical Thinking
Pastoral Care
Pastoral Care volunteers provide support to youth who request assistance or guidance. A Pastoral Care volunteer is on duty 24-7 throughout the gathering. These volunteers must have pastoral training and typically are currently serving with or recently retired from the ELCIC or ACC.
Listening
Compassionate
Registration
Volunteers must be available the afternoon of Wednesday, August 19 and Thursday, August 20. Registration volunteers greet home team leaders as they arrive at CLAY and provide the package of CLAY information and items their group requires, such as t-shirts, wrist bands, etc. Volunteers should be fluent in reading and writing English for this role.
Friendly
Attention to Detail
Clear Communication
Transportation
Transportation volunteers assist with airport transportation for leaders, speakers and other people presenting at CLAY. If you are available to transport people in your vehicle on Aug 17, 19, 21, 23, or 24, please select the shift for that day. As schedules are confirmed, we will confirm drivers and times. Times available may be outside the shift time currently indicated. Vehicles must be road worthy, properly insured and registered. Drivers must have the appropriate license for their vehicle and good tunes on the radio.
Driver's Licence and Vehicle
Calm
Strategic Thinking
Volunteer Hospitality Host
Help us take care of our volunteers! The volunteer lounge serves as a gathering, eating, orientation spot for all volunteers at CLAY. Hosts welcome people, provide encouragement, and keep the snacks and beverages refreshed.
Friendly
Tidy
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About CLAY2020
The Goals Of Our Gatherings To proclaim the grace and faithfulness of God revealed to us in Jesus Christ. To respond to God’s grace and faithfulness in ways that are intentional, practical and meaningful. To celebrate that, by the grace of God, we are children of God. To celebrate the Full Communion relationship of the ELCIC and the ACC and encourage youth to live out that relationship in their hoshow more
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